January 9, 2012
7:00 PM
The Planning Board for the City of Marlborough met on Monday, January 9, 2012 in Memorial Hall, 3rd Floor, City Hall 140 Main Street, Marlborough, MA 01752. Members present: Barbara Fenby, Sean Fay, Colleen Hughes, Philip Hodge, Clyde Johnson, and Edward Coveney. Also present: Assistant City Engineer Timothy Collins.
ELECTION OF PLANNING BOARD OFFICERS 2011
The gavel was turned over to Ms. Colleen Hughes to serve as Chairman Pro Tem for the election process.
Barbara Fenby was unanimously re-elected as Chair for the year of 2012.
Colleen Hughes was unanimously re-elected as Clerk for the year of 2012.
On a motion by Mr. Fay, seconded by Mr. Hodge, it was duly voted:
To appoint Barbara L. Fenby as Chairperson and Colleen Hughes as Clerk for a term to expire on December 31, 2012.
Ms. Hughes returned the gavel to Chairperson Fenby.
MINUTES
December 19, 2011
On a motion by Ms. Hughes, seconded by Mr. Johnson, it was duly voted, with Mr. Hodge abstaining:
To accept and file the meeting minutes.
CHAIRS BUSINESS
APPROVAL NOT REQUIRED PLAN
Mauro Farm. Lot 17R
Submittal
Mr. Martin Loiselle presented the ANR plan to the Planning Board members. He explained that while the engineers were surveying the back line of this property they mistakenly marked the back portion wrong (lot A & B on plan). The Developers have already sold this lot and are set to close, so to offset the mistake, they have planned a land swap with Lot 2R & Lot 4R of the subdivision plan (lot C & D on plan).
On a motion by Ms. Hughes, seconded by Mr. Johnson, it was duly voted:
To accept and file correspondence, to have the City Engineer review the plan and report back to the Planning Board prior to the next regular scheduled meeting.
PUBLIC HEARING
SUBDIVISION PROGRESS REPORTS
City Engineer Update
Mr. Collins stated at this time there is no update.
Berlin Farms (Long Drive)
Extension request
Mr. Freeman supplied to the Planning Board a subdivision extension request. He is seeking a one year extension. The Board also stated that they will need a free of blight letter from the City Code Enforcement and all taxes are up to date status from the City Collector’s office.
On a motion by Mr. Fay, seconded by Mr. Hodge, it was duly voted:
To accept and file correspondence; to have the City Engineer review the request, to send a letter to the City Enforcement Officer to check for blight and ask the City Collector is the taxes are paid to date.
PENDING SUBDIVISION PLANS: Updates and Discussion
PRELIMINARY/ OPEN SPACE SUBDIVISION SUBMITTALS
93 Framingham Road
Decision due by March 19, 2012
DEFINITIVE SUBDIVISION SUBMISSIONS
SIGNS
Mobile Emergency Signs
The Board discussed the outline provided by Ms. Fenby at the December 5, 2011 meeting. Mr. Fay is going review the suggestions by Ms. Fenby and finalize it prior to sending it to the Planning Board for their approval.
Political Signs
Mr. Fay submitted a draft for the political campaign signs. After more research Mr. Fay stated that campaign signs can not be signaled out but can be regulated as long as the rules apply to all temporary signs.
The Building Commissioner and Zoning Officer, Stephen Reid asked what they were trying to achieve. Mr. Reid then stated that if they were willing to change a few things…they should start with the preamble of 526-11 which does not allow enforcement of political signs by the Inspections office. He also suggested that the setbacks may not be obtainable and the signs per lot may not be feasible as well.
Ms. Hughes questioned on who technically owns a campaign sign. Mr. Reid has been asked that question by the candidates themselves and his opinion was the candidate was not responsible for the sign once they have left the campaign office.
Mr. Fay is going to write another draft and the secretary will distribute once she has received it. It was also discussed that Mr. Fay will speak to another member of the council to have them review as well as Councilor Jenkins.
INFORMAL DISCUSSION
637 Sudbury Street
Hancock Associates, Discussion of possible subdivision
Mr. Matthew Hamor, Project Manager of Hancock Associates, came before the Board to discuss the possibility of a three lot subdivision located on Sudbury Street. He noted that there is already an existing home on the property, the driveway to this home will move from Sudbury Street and will be on the new road as shown on the conceptual plan.
Ms. Fenby stated she had concerns regarding the access onto Sudbury Street as well as the width of the proposed street. She also questioned if this was going to be a private or public drive. Mr. Hamor stated that it could be an either public or private. She also stated that sidewalks were not present on the plan and to please determine if you will be adding sidewalks throughout or just to one side.
Mr. Hodge questioned the sewer lines and where they would connect to the sewer. On the conceptual plan it shows they will be accessing the existing sewer lines connecting on Mosher Lane.
Councilor Delano sat through the discussion. He noted that this is a horrible intersection due to the cars flying down the street.
The Board stated that they would like to see what the sight distances will be, to keep in mind while presenting landscaping plans of the sight clearance onto the street and the sidewalks. They also will need to determine which waivers they will be requesting. Mr. Hamor stated he is looking to file the subdivision in the spring.
GIS
The Board has asked if the GIS Director would be able to come in and present the mapping system to the Board.
On a motion by Ms. Hughes, seconded by Mr. Fay, it was duly voted:
To send correspondence to the Public Works Commissioner and the City Engineer if they can designate a time for the GIS director to come and give a presentation to the Planning Board at one of their regular scheduled meetings on the GIS software.
COMMUNICATIONS/CORRESPONDENCE
On a motion by Ms. Hughes, seconded by Mr. Coveney, it was duly voted:
To accept all of the items listed under communications and/or correspondence.
On a motion by Mr. Johnson, seconded by Ms. Hughes, it was duly voted:
To adjourn at 8:10 p.m.
A TRUE COPY
ATTEST: _____________________________
Colleen Hughes, Clerk
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